Office Management Assistant (f/m/d) - Lisbon

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Our office in Lisbon is seeking an

Office Management Assistant (f/m/d) - Lisbon

Your responsibilities:

  • First point of contact for our national and international employees, customers, business partners and service providers;
  • Support the Portugal team with agenda management, travel bookings and expense reports;
  • Management of incoming calls and preparation of internal and external correspondence in Portuguese and English as well as handling of incoming and outgoing mail and courier services;
  • Organization and coordination of meetings and conference calls;
  • Coordination and preparation of meeting rooms as well as organisation of appropriate caterings;
  • Preparation of visitor programs;
  • Order and management of office supplies and office equipment;
  • Coordinate with various departments at the headquarters and local offices.

Your qualifications

  • Professional experience as Office Management Assistant ideally in an international services environment;
  • Very structured, organized, independent, careful and discrete way of working;
  • Enjoying a dynamic environment with a multitude of tasks;
  • Open and loyal personality, commitment and a hands-on mentality;
  • Service oriented and commercial mindset;
  • Well-versed handling of the MS Office Package (Word, Excel, Outlook, PowerPoint) and handling IT demands;
  • Very good knowledge of spoken and written English.

Your prospects

  • Further education e.g., language training
  • Company events for cross-team exchange: Early Bird, Summer party, Christmas party 
  • Cross-training in Hamburg location

The Aquila Group is a future-oriented company that combines focus, far-sightedness, ambition and independent entrepreneurial responsibility with team spirit and an outstanding corporate climate to create synergies. Combined with our employees' talents, these synergies are the key to the long-term success of our company. 

This vacancy is perfect to you?

Send us your application online:

Hanna Salize
Team Head | Talent Acquisition & Employer Branding

Phone: +49 (0)40 87 50 50 - 245